Today, the KIBAG Group is able to produce even extensive quotations at a surprisingly low cost. A user-friendly document and information solution made it possible to massively increase the efficiency of quotations by automatically generating complex Word documents. 1stQuad got the best out of Microsoft SharePoint and complementary standard products and developed the new solution in record time.

The KIBAG Group’s Construction Services business segment alone prepares tenders worth a total of several billion Swiss francs every year. New regulations and constant growth have increased the amount of work involved. The traditional approach of manually creating offer documents at different locations in different ways has proven to be increasingly inefficient. As a first step, KIBAG therefore introduced a group-wide ERP system. However, complex documents such as a comprehensive, illustrated project description still had to be set up manually. A central platform for project-related data storage was not available.

In the tender for the new document and information management system (DIMS) from KIBAG, 1stQuad was awarded the contract after a careful evaluation – according to the responsible project manager at KIBAG, 1stQuad understood the processes best and proposed a solution that corresponds to the way the KIBAG Group works. DIMS was developed in an iterative process with six releases in around eight months and is based on three technologies: Microsoft SharePoint as the basic collaboration platform, functionally enhanced by MatchPoint, and Officeatwork for the automated creation of documents. An important aspect was the integration with the ERP system of Abacus.

With DIMS, KIBAG employees can now generate the required offer documents with massively less effort and manage all information according to projects, regardless of location. A photo area with user-specific galleries facilitates the compilation of documents with images. Master data from the Abacus ERP is linked to project information in a tailor-made way. As a result, Office documents are automatically generated according to standard specifications, which are directly included in the quotation.

"Thanks to the iterative approach, we were able to develop the solution step by step, taking into account the experience from the previous release. In the end, we achieved a precision landing with regard to the project goals."

Thomas Gross, Senior Project Manager
KIBAG Dienstleistungen AG


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Why 1stQuad?

1stQuad accompanies companies and organizations on their way to the “Digital Enterprise”.

We are lateral thinkers, use state-of-the-art technologies and create convincing solutions with a focus on the essentials.
As a reliable companion, we attach importance to a holistic understanding, customer proximity and professionalism.

Since 2009 we love what we do and take responsibility. We are constantly expanding our competencies and offering.
We advise, accompany and realise. We are Digital Workplace specialists with comprehensive expertise in communication and collaboration.
We digitize business processes, develop user-centric applications and create intelligent platforms.
For this we use Microsoft .NET, Azure, Office 365/SharePoint technologies and the many years of experience of our employees.

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your business.”